Find rooms to rent in Geneva for a meeting, workshop or event

Would you like to book a room for a meeting or a client event in the city on the shores of Lake Geneva? Here’s what you need to consider.

The city of Geneva is an ideal meeting place in the Lac Léman region if you are planning a meeting with clients or business partners. It is characterized by its excellent transport infrastructure and is easily accessible by car, train or plane. Whether for a product presentation, a management meeting, a workshop, an association meeting, a conference or any other event – you will find a variety of suitable venues for a wide range of occasions in Geneva.

What is important when you book a room? It’s often the details that make the biggest difference. Important factors are of course the price, the location, the size of the room, the technical equipment and the services on offer. But a successful meeting needs more than that. If you are currently looking for a suitable venue for your next event, you will find some helpful tips and ideas in this article.

Location, location, location – also crucial for rooms for meetings, conferences and assemblies

The location is the first thing that should be clarified when you rent a room. Although Geneva offers many options, not all of them are equally accessible for every participant. This is especially true if guests are traveling from different regions or even from France. It is essential to choose a location that is centrally located, easily accessible by public transport, has good highway connections and sufficient parking spaces.

Conference and meeting rooms near the Genève-Cornavin SBB train station are a good choice if your guests are arriving by train. From there, it’s not far to Geneva city center and the lakeside promenade. Business districts, shopping facilities and cultural highlights are all close by.

Thanks to the S-Bahn network, other parts of the city also have excellent public transport connections, particularly the up-and-coming district on the Geneva city limits around Lancy-Pont-Rouge railway station. South of the Rhone, there are only a few places with similarly good transport links and which are also easily accessible from the French border region. Pont-Rouge is therefore an ideal location for larger conferences and meetings. This is particularly true if the Palexpo exhibition center is not an option due to its size and location near Geneva Cointrin International Airport.

Prepare for surprises: Rooms for conferences and meetings must be flexible

For the success of an event, it is crucial to hire a room that can be flexibly adapted to different needs. Perhaps additional guests are unexpectedly coming to your presentation? Choose a room that is large enough to provide additional seating. Does a speaker prefer a certain seating arrangement? Make sure that the room allows for different seating arrangements. Is work in small groups planned for a workshop? Make sure there is enough space and suitable equipment.

Equipment for virtual and hybrid events

Virtual and hybrid meetings have become increasingly important since the coronavirus pandemic. When booking a meeting room, bear in mind that participants may be connected online. Make sure you have modern video and audio technology as well as stable WiFi and internet. Remember that audio quality is often more important than image quality, so check the microphones and speakers in particular. For important meetings, you should definitely plan a rehearsal to test the functionality of the technology. Also ask whether technical support would be available at short notice during the meeting.

To make your participants feel comfortable: The right light, fresh air and the ideal temperature

The physical well-being of participants has a major influence on the success of a meeting, and this is often underestimated. People need enough light, sufficient oxygen and a comfortable temperature in order to concentrate and develop a positive attitude. When choosing a venue, look for natural lighting, the possibility of ventilation and an adjustable room temperature – regardless of whether you are planning an internal training course, a customer event, a board meeting or a creative workshop. An ideal room has daylight through windows that can be opened or darkened if desired. Pleasant artificial light for the evening hours is also a must.

In the interest of your budget: Watch out for surcharges and cancellation fees

At first glance, renting an event room seems simple: you pay a fixed amount per hour or day. But in reality, numerous factors can influence the final price. It is therefore advisable to always look at the small print to find out whether there are extra costs for audio and video equipment, technical support, drinks, catering or office supplies. In a fast-changing world, it is also important to clarify the conditions for cancelation: What is the deadline for canceling in order to avoid paying any fees, and what costs will you face if you fail to meet the cancellation deadline?